Job Description Template
A job description template is simply a template that describes all aspects of a job, including responsibilities, education requirements, and necessary skills. The template acts as a tool for recruiters because it provides them with a formula that conveys the employment needs of a company.
Similarly, job seekers find job description templates helpful because they provide them with information that helps them decide if they wish to apply for the job.
Job descriptions should be detailed because they serve as communication tools between recruiters and job seekers, set boundaries for a position’s job duties, alert job seekers to company expectations, and assist businesses in hiring the most qualified candidates on the market.
What Information Needs to Be on a Job Description
Below is the info that is required for a job description:
Title of Job – Directly states the position title
- Recruiter: Define the title of the position at the top of the job description.
- Jobseeker: The title of the job should be the first information you see on a job description.
Employment Status – Alerts job seeker to time commitment of the position
- Recruiter: State whether the position is part-time, full-time, temporary, or permanent.
- Jobseeker: The description informs you on the time commitment and employment expectations of the job.
Department of Work – Provides information about the department to which the job belongs
- Recruiter: State where the job position is housed within a company.
- Jobseeker: Expect to read where the position belongs within the larger company.
Position Description – Describes the primary role of the hiring position within a company
- Recruiter: Write one to two sentences that succinctly summarise the main function of the position.
- Jobseeker: The position description provides you with information on the role of your potential position.
Areas of Responsibility – Lists the various areas of responsibilities for the particular position
- Recruiter: Use bullet points to list a company’s expectations for the particular job.
- Jobseeker: Expect to see a list that includes a wide variety of responsibilities related to the job position.
Primary Objectives of Job – Lists the main objectives of a position by outlining the goals and desired performance outcomes
- Recruiter: List the primary objectives and goals that a company expects the job to fulfil. Depending on the position, these primary objectives can be extremely specific or conceptually broad.
- Jobseeker: This section of a job description includes a list that makes you aware of the types of outcomes a company expects to see from the position.
Secondary Objectives of Job – Lists the desired, often long term goals of the position
- Recruiter: Like the primary objectives, list the secondary objectives of the position, which often include long-term conceptual goals.
- Jobseeker: In this section, expect to read a list of objectives that are essential to the position but often develop over the course of a career.
Specific Responsibilities of Job – Details out the various areas of responsibilities by specifically listing what these larger responsibilities entail
- Recruiter: Refer to the “Areas of Responsibility” section, and use each responsibility as a header. Then list the specific ways in which this responsibility is realised.
- Jobseeker: This section provides more details about the “Areas of Responsibility” by listing the tasks that fulfil the responsibilities of various areas.
Required Knowledge, Skills, Abilities – Broadly lists the necessary knowledge, skills, and abilities to succeed at the position
- Recruiter: Simply note the necessary knowledge, skills, and abilities that are essential to the position.
- Jobseeker: Expect to see a list of required knowledge, skills, and abilities that are necessary for hire.
Job Requirements – Notes various requirements that do not fit into other categories of the job description
- Recruiter: List the different requirements for the position, which can include experience, degree, or training requirements.
- Jobseeker: This section lists any additional requirements for the job.
Physical Demands – Outlines the physical requirements for the job
- Recruiter: While recognising where accommodations can be made, this section notes the physical demands to perform the job successfully.
- Jobseeker: To find out the physical requirements for the position, look in this section.
Overtime Hours Required – Describes the expected overtime required
- Recruiter: Explain the amount of overtime expected and the travel that also accompanies the overtime.
- Jobseeker: If required, expect to see an explanation of the position’s overtime and travel in this section.
Work Environment, Role of HR Department – Acknowledges a position’s work environment and the safeguards of the environment provided by the HR Department
- Recruiter: Describe what a job seeker should expect to encounter in the work environment.
- Jobseeker: Expect to see a description of the workplace and the protections the HR Department provides for the work environment.
Confidentiality – If working with sensitive information, explains the needs for confidentiality while on the job
- Recruiter: Acknowledges the expectations for confidentiality if the position requires.
- Jobseeker: This section acknowledges the requirements for security clearance or confidentiality while on the job.
While not an exhaustive description of a job, the job description template is a handy tool that provides job seekers and recruiters with the necessary resources to effectively convey information and understand job requirements.
No matter the position, the job description template proves vital to understanding the scope of a specific job.