Free office assistant job description. An office assistant is a professional who oversees the operations of a workplace and office environment. This professional handles administrative duties, office supply duties, office administration, office vendor duties, and culture duties.
An office assistant may handle anything from the work experience of the office to working closely with the front receptionist. Like filing paperwork, handling clerical duties, fixing office equipment, restocking office supplies, and more. This job is considered a dynamic position based on the work environment and business type. As an assistant, you may work closely with executives, secretaries, legal secretaries, executive secretaries, office clerks, and medical secretaries. In addition, a virtual assistant, an executive assistant, an office manager, and a general office clerk.
Office Assistant Job Description Sample
Below is a job description sample for the office assistant role:
Our company is seeking a professional to oversee the operations of our office. This professional is comfortable on the job and has previous experience hosting a well-operating work environment. Our office assistant may oversee the position as a secretary while still maintaining the needs of the office. Like restocking office supplies, snacks, and ensuring the hygiene of the office by working closely with commercial vendors who provide maintenance services. The ideal candidate is someone who has an administrative background. And is comfortable performing administrative tasks (like the scheduling of appointments) as well as managing clerical tasks of executives. Job seekers who apply for this position should have performed similar administrative job duties. As well as have experience working with an employer to ensure the office staff has a safe and healthy working environment.
Office Assistant Duties and Responsibilities
The office assistant job requires the ability to perform these duties and responsibilities:
- Handle administrative tasks. Such as word processing, appointment scheduling, office supply restocking, and vendor relationship management. And other tasks that pertain to the general operational needs of an office.
- Display strong organizational skills at all times by showing staff what a well-operating work environment looks like. It should be clean, organized, and ready for daily labor.
- Work closely with commercial vendors to ensure office snacks, lunches, cleaning, and other office needs are scheduled and paid for. And accounted for with the accounting clerk.
- Never see a job too small or a job too large, from scheduling appointments to helping executive staff members oversee the office culture.
- Provide consistent administrative support to staff and executive staff.
Office Assistant Requirements
Qualified candidates should have the following background and employment history:
- High School Diploma or equivalent.
- Previous employment working in an administrative role. Previous experience as an administrative assistant, performing administrative assistant duties is acceptable.
- Previous experience in an office assistant position is preferred.
- Strong organizational skills and adaptability skills.
Office Assistant Salary
According to the U.S. Bureau of Labor Statistics, the average median salary for an office assistant is $32,500 per year. With average wages on the high end equating to $42,600 per year, on average.
Office Assistant Skills
An office assistant should have the following skills. Top candidates should have:
- Multitasking skills
- Information management skills
- Conflict resolution skills
- Delegation skills
- Decision-making skills
- Creativity skills
- Deductive reasoning skills
- Process management skills
- Adaptability skills
- Problem-solving skills
Attention to Detail
- Information keeping skills
- Recordkeeping skills
- Email management skills
- Data entry skills
- Microsoft Office Suite
- Information sharing skills
Office Assistant Job Boards
When an employer is hiring for an office assistant position, it’s advised to use “niche” job boards. Before opening the job advertisement (sometimes referred to as a “job ad”) up to a larger audience. Like using national job boards like Indeed, Craigslist, CareerBuilder, or other job boards.
Often, more passionate job seekers reside in the job boards with a specific focal point on an industry. When this passion is what is fueling the candidate’s career advancement, it can greatly benefit an employer.
Top office assistant job boards
Related job descriptions
Download the free office assistant job description PDF template. And use the sample office assistant job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.
About the author
Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader’s Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.